RMO No. 55-2018: Prescribes the implementation of the BIR Webmail

Key points

1. Users covered. Users include the Commissioner, Deputy Commissioners, Assistant Commissioners, Regional Directors, Revenue District Officers, Division Chiefs and other listed officials and selected personnel.
2. Access and devices. Webmail is reached through Microsoft Office Exchange Application or www.portal.office.com. It may be used on BIR-issued computers and mobile devices, or a personal device authorized by the DCIR-Information Systems Group. Each user may have up to three (3) mobile devices.
3. Personal device permit and costs. Personal gadgets need the Permit to Use Personal Gadget/Device to Access BIR Webmail Form, subject to DCIR-ISG approval. Users pay mobile data charges on personal devices, and charges beyond the plan on BIR-issued smartphones.
4. Old accounts and inactive accounts. Old email accounts are disabled, though earlier messages remain accessible on the user’s desktop. Webmail accounts inactive for one (1) month are automatically de-activated, and reactivation is requested with BIR Form 41 and a written explanation.
5. Use policy and problems. Users follow the email acceptable use policy, and violations are handled under ICT security policies. Problems are reported to the BIR Service Desk.

Who is affected

• BIR officials
• Selected revenue personnel

Deadlines and effectivity

• Accounts inactive for one (1) month are de-activated